Ascot Racecourse
About Ascot Racecourse
At Ascot Racecourse we are committed to providing our guests with an outstanding experience whether they come to race, hold a business meeting, or host a private dinner at our world-class venue. Ascot has an unparalleled reputation for hosting some of the most prestigious multinational corporations over the years and delivers truly outstanding events and memorable occasions.
Christmas at Ascot Racecourse
Festive parties, seasonal menus and memorable moments. Plan a Christmas celebration at Ascot Racecourse that feels effortless from first enquiry to final toast.
Spaces at
Ascot Racecourse
Find the perfect setting for your next event at Ascot Racecourse.
Grandstand & Concourse Suites
Up to 3,000Up to ~3,000+ reception across spaces
A collection of large-scale, flexible event spaces across multiple levels, offering panoramic views of the racecourse. Ideal for exhibitions, conferences and high-capacity events, with access to extensive concourse areas for registration and networking.
The Pavilion
Up to 1,000Up to ~1,000 guests
A premium event space featuring floor-to-ceiling glass and striking contemporary design. Perfect for large conferences, gala dinners and exhibitions, with high ceilings and strong natural daylight creating an impressive setting.
Parade Ring & Outdoor Spaces
Large-scale / thousands of guests
Iconic outdoor areas overlooking the Parade Ring and track, ideal for summer events, receptions and large-scale experiential activations. Can be used in conjunction with indoor spaces for multi-format events.
Private Boxes & Hospitality Suites
Up to 50Up to ~10–50 guests each
A range of smaller, premium suites offering stunning racecourse views. Ideal for meetings, private dining and breakout sessions, providing a more exclusive and intimate event setting.
Exhibition & Conference Spaces
Up to 5,000Up to ~5,000 delegates across venue
Flexible, large-scale indoor spaces designed to host conferences, exhibitions and trade shows. Configurable layouts allow for plenary sessions, breakout rooms and networking areas within a single venue footprint.
Enquire today
It's time to make your event a reality, our dedicated team is here to help you get started.
Your questions, answered
Accessibility varies by venue and by event space. Share your access requirements when enquiring and we will recommend suitable venues and provide access details.
Cancellation terms depend on the venue, event type and contracted package. Full terms will be confirmed in your proposal and booking contract.
Pets are not usually permitted in event or hospitality areas, except assistance dogs. Please confirm any requirements with the team before booking.
Please contact the venue directly with details of the lost item and your visit date, and the onsite team will advise if it has been handed in.
Opening hours vary by venue and event. Please check the individual venue page or contact us with your preferred venue and event date.
On-site parking varies by venue. Please check the relevant venue page or include parking requirements in your enquiry so we can advise.
AV facilities vary by venue and event space, from screens and microphones to full production support. Tell us what you need and we will confirm suitable options.
Wi-Fi is available at many venues, but provision and capacity vary. Please include your connectivity requirements in your enquiry.
Yes, absolutely, enquire now.
Use Send Enquiry or central inbox.
Provisional holds may be available depending on the venue and date. Please enquire with your preferred date and we will confirm availability and hold terms.
Please include your preferred venue or location, event date, guest numbers, event type, catering needs, room layout and any AV or accessibility requirements.
We recommend enquiring as early as possible, especially for peak dates. Short-notice enquiries are welcome and we will always advise what is available.
Many venues can support hybrid or virtual elements through onsite or partner AV teams. Share your technical requirements and we will recommend suitable options.
Yes. Our teams can support venue selection, catering, event details and introductions to trusted suppliers depending on the venue and brief.
Supplier policies vary by venue. Some venues have approved or preferred suppliers, while others can accommodate external suppliers subject to approval.
Yes, many venues have preferred supplier lists covering areas such as production, floristry, entertainment and photography. We can share options during planning.
Accommodation availability varies by venue and location. We can advise on nearby hotels or venues with accommodation where relevant.
Outdoor event options vary by venue, space, season and licensing. Please share your plans and we will advise on suitable venues and contingency options.
Staffing, security and cloakroom requirements vary by venue and event type. Your proposal will set out what is included and any additional costs.
Yes. Please tell us about dietary, religious or cultural requirements when enquiring so our chefs can advise on suitable menu options.
Yes. Sustainable menu options may be available, including seasonal ingredients and lower-impact choices. Availability varies by venue and event brief.
Branding and signage options vary by venue and must follow venue guidelines. Share your requirements and we will confirm what is possible.
Minimum guest numbers or minimum spends may apply depending on the venue, space, date and package. We will confirm these in your proposal.
Yes. Capacities vary by venue, room layout and event style. We can provide seated, standing and layout-specific capacities during your enquiry.
Ascot Racecourse is conveniently located with excellent road, rail and air connections, making it easily accessible for guests travelling from across the UK and beyond.
By Train: Ascot Station is just a seven-minute walk from the racecourse, with frequent services from London Waterloo, Reading and Guildford. Journey times are approximately 52 minutes from London Waterloo and 27 minutes from Reading.
By Car: Ascot Racecourse is well connected via the M3, M4 and M40 motorways, with clear signage directing visitors to the venue from all major routes. Parking is available on-site, with dedicated event parking arrangements in place.
By Air: Helicopter landing facilities are available close to the racecourse by prior arrangement. The nearest airfields are located at Fairoaks and White Waltham, both approximately nine miles away.
Parking & Travel Information
To help ensure a smooth arrival, guests are encouraged to allow plenty of time for their journey, particularly during major events such as Royal Ascot. Please follow event-specific signage and instructions for car parking on arrival.
For the latest travel guidance or assistance with planning your visit, please contact our team.
Amenities
- Award-winning catering
- Flexible menus from conference catering and buffets to premium banqueting
- Bespoke dining experiences tailored to event type and scale
- State-of-the-art AV capabilities across event spaces
- Suitable for conferences, exhibitions and large-scale live events
- Flexible layouts supporting staging, production and hybrid event formats
- Over 300 meeting rooms and event spaces across the venue
- Capacity to host events from small meetings to 5,000+ delegates
- Mix of indoor and outdoor event environments
- Iconic racecourse setting with panoramic views
- Modern grandstand with premium facilities
- Located in Berkshire, within easy reach of London
- Excellent road and rail connections (Ascot station nearby)
- Extensive on-site parking available for large-scale events
- Dedicated event management and planning team
- Flexible packages for conferences, exhibitions, private events and weddings
- Suitable for large-scale corporate events, hospitality and experiential activations
Discover the latest news
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Gemma Amor and Ben Dutson’s Coronation Chicken Recipe – Royal Ascot at Home
As part of the Royal Ascot celebrations at home this year our Sodexo chefs are taking part in…
Royal Ascot At Home - Tues 16th to Sat 20th June
This week we should all be gearing up for Royal Ascot with our chef team of 358 chefs…
Winning the race to reduce waste at Ascot
Winning the race to reduce waste at Ascot Reducing the amount of waste generated…
Creating The Experience: A day in the life of Royal Ascot
There’s a lot that goes into a single day at Royal Ascot… From planning, to…
Our accreditations
We are proud to hold industry-leading accreditations and have been consistently recognised for our commitment to event delivery, hospitality and team development.
Beam
As proud members of the UK's leading association for the business events sector, we align with best-practice standards, quality assurance and industry advocacy to ensure compliant, forward-thinking delivery.
MIA
Our AIM Secure accreditation demonstrates our dedication to the highest standards of safety, service excellence and sustainability within the meetings and events industry.
Green Meetings
We follow the UK's benchmark sustainability standard, championing responsible practices to minimise environmental impact and help our clients create conscious, impactful events.
Stadium Experience
As active members of this national collaboration, we share best practices and drive innovation to elevate event experiences and hospitality within world-class sporting venues.
Got a quick question?
We're here to help with the small details to make your visit smooth. If you're looking for opening times, accessibility info, or lost property, check our FAQs or reach out below.
Please note: For event bookings, private hire, or partnership inquiries, please use our dedicated Enquiry Form so we can get you to the right department.
Address
High St
SL5 7JX